Convert any PDF into a complete Xactimate project.
Convert any PDF into a complete Xactimate project.
Create bids, budgets, supplements and analyses faster by converting flat PDFs into full Xactimate estimates.
Your original estimate, fully recreated.
Your original estimate, fully recreated.
Accurate
Every dollar accounted for
ClaimsFlow preserves pricing, O&P, and taxes so your converted estimate matches the original total. Any custom line items are flagged for review.
Complete
A fully recreated project.
Project tree, line items, notes, headers and Sketch are all preserved in an editable Xactimate project.
Fast
Minutes, not hours
Upload your PDF, review the conversion report, and download your ESX. Even large-loss estimates are ready in minutes.
Save time for things that matter
Save time for things that matter
90–95%
Less time per conversion
10–15
Hours saved every week
90–95%
of files sent to contract without edits
Built for:
Restoration contractors
Turn the adjuster's approved estimate into a working file to supplement, budget, or sync with your job management platform.
Building consultants
Start your independent analysis from the complete project, with custom items already flagged.
Roofers and supplementers
Keep up with storm volume. Convert, add the missing scope, and send the supplement the same day.
Mitigation bill reviewers
Convert contractor invoices to ESX and adjust to IIRC standards without re-entry. More reviews per reviewer with the same team.
Built for:
Restoration contractors
Turn the adjuster's approved estimate into a working file to supplement, budget, or sync with your job management platform.
Building consultants
Start your independent analysis from the complete project, with custom items already flagged.
Roofers and supplementers
Keep up with storm volume. Convert, add the missing scope, and send the supplement the same day.
Mitigation bill reviewers
Convert contractor invoices to ESX and adjust to IIRC standards without re-entry. More reviews per reviewer with the same team.
Built for:
Restoration contractors
Turn the adjuster's approved estimate into a working file to supplement, budget, or sync with your job management platform.
Building consultants
Start your independent analysis from the complete project, with custom items already flagged.
Roofers and supplementers
Keep up with storm volume. Convert, add the missing scope, and send the supplement the same day.
Mitigation bill reviewers
Convert contractor invoices to ESX and adjust to IIRC standards without re-entry. More reviews per reviewer with the same team.
Send us your toughest PDF.
Convert your first estimate free and check the RCV yourself.
Send us
your largest PDF.
Convert your first estimate free and check the RCV yourself.
Send us your largest PDF.
Convert your first estimate free and check the RCV yourself.
Frequently asked questions
FAQ
What is an ESX file?
An ESX file is Xactimate's estimate project file. It contains the project tree, line items with their category and selector codes, quantities, prices, F9 notes, tax and O&P settings, and the Sketch.
A PDF is a printed report of that project, so Xactimate can't open or edit it. Converting the PDF to ESX gives you back a working Xactimate project.
How do I convert a PDF estimate to ESX?
Upload the PDF to ClaimsFlow, compare the converted RCV to the PDF's summary page, review the conversion report, and download the ESX.
Then import the ESX into Xactimate like any other project file. It opens as an editable estimate, so you can start reviewing, adjusting or supplementing right away.
How accurate is the PDF to ESX conversion?
ClaimsFlow matches the original RCV on 95% of files, and 97.8% of line items match an Xactimate price list item.
ClaimsFlow keeps the pricing, O&P and taxes printed on the PDF instead of repricing the estimate with your price list. Custom line items and anything that can't be matched exactly are flagged in the conversion report before you download.
Does ClaimsFlow convert the Sketch?
Yes. ClaimsFlow rebuilds interior floor plans from the Sketch printed on the PDF, including rooms, walls, doors, windows and stairs. You can review every Sketch in ClaimsFlow Sketch Explorer before you download.
Roof and exterior Sketches are coming soon.
How long does it take to convert a PDF to ESX?
Most files convert in two minutes or less. The median conversion takes 1.5 minutes and the average is 5.3 minutes.
Large-loss estimates can take five to ten minutes.
Which PDF estimates can I convert?
ClaimsFlow converts PDF estimates from Xactimate and other estimating platforms, whichever carrier, TPA, adjuster or contractor wrote them, including State Farm and other carrier estimates.
Estimates with full line item detail give the best results. Large-loss estimates with more than 1,000 line items are supported.
How much does PDF to ESX conversion cost?
Your first 150 line items are free. After that, ClaimsFlow charges $0.35 per successfully converted line item for the first 500 each month, $0.29 for the next 500, and less as your volume grows. There is no monthly commitment.
Enterprise plans add custom rates, unlimited seats, and API and SFTP integrations.
What is an ESX file?
An ESX file is Xactimate's estimate project file. It contains the project tree, line items with their category and selector codes, quantities, prices, F9 notes, tax and O&P settings, and the Sketch.
A PDF is a printed report of that project, so Xactimate can't open or edit it. Converting the PDF to ESX gives you back a working Xactimate project.
How do I convert a PDF estimate to ESX?
Upload the PDF to ClaimsFlow, compare the converted RCV to the PDF's summary page, review the conversion report, and download the ESX.
Then import the ESX into Xactimate like any other project file. It opens as an editable estimate, so you can start reviewing, adjusting or supplementing right away.
How accurate is the PDF to ESX conversion?
ClaimsFlow matches the original RCV on 95% of files, and 97.8% of line items match an Xactimate price list item.
ClaimsFlow keeps the pricing, O&P and taxes printed on the PDF instead of repricing the estimate with your price list. Custom line items and anything that can't be matched exactly are flagged in the conversion report before you download.
Does ClaimsFlow convert the Sketch?
Yes. ClaimsFlow rebuilds interior floor plans from the Sketch printed on the PDF, including rooms, walls, doors, windows and stairs. You can review every Sketch in ClaimsFlow Sketch Explorer before you download.
Roof and exterior Sketches are coming soon.
How long does it take to convert a PDF to ESX?
Most files convert in two minutes or less. The median conversion takes 1.5 minutes and the average is 5.3 minutes.
Large-loss estimates can take five to ten minutes.
Which PDF estimates can I convert?
ClaimsFlow converts PDF estimates from Xactimate and other estimating platforms, whichever carrier, TPA, adjuster or contractor wrote them, including State Farm and other carrier estimates.
Estimates with full line item detail give the best results. Large-loss estimates with more than 1,000 line items are supported.
How much does PDF to ESX conversion cost?
Your first 150 line items are free. After that, ClaimsFlow charges $0.35 per successfully converted line item for the first 500 each month, $0.29 for the next 500, and less as your volume grows. There is no monthly commitment.
Enterprise plans add custom rates, unlimited seats, and API and SFTP integrations.
No more line-by-line
“ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way.”
Casey Warrington, Claims Manager, Rhoden Roofing
"ClaimsFlow's technology is a huge leap forward — cutting hours, or even days, from an estimator's workload. The process is smooth, fast, and accurate. Worlds above any other process to bring PDF estimates over to ESX."
Jaymes Batten
Project Director, ServiceMaster Restore
"ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way."
Casey Warrington
Claims Manager, Rhoden Roofing
"ClaimsFlow is a very helpful tool in the estimate writing process when the original ESX is not available. It has made a real difference in how many files I can process in a day."
Eric P
Senior Mitigation Reviewer
"Amazing tool, signed up immediately after seeing it in action."
Brian Cole
Trainer, First Onsite Property Restoration
"ClaimsFlow has been a sanity saver. I'm saving 95% of the time it would have taken to copy estimates line by line. It's mind-numbing work — now I can tell someone they don't need to spend the next 3 to 6 hours on data entry."
Amanda Titus
Chief Estimator, BluSky Restoration
“The speed and accuracy of ClaimsFlow's PDF to ESX is a game changer! Even large estimates with 1K+ line items convert in minutes. The conversion report is also so helpful. This is a tool we've needed for too long in this industry!”
Brian Johnson
Estimator, John-Grace Restoration
"ClaimsFlow speeds up every single job. Over months and years, that's a crazy amount of time saved. It helps us grow."
Luke Compton
Claims Lead, DEC Fire & Water Restoration
"Great product with very impressive conversion accuracy & turn around times. It's a huge time saver!"
Daryl Redmond
Mitigation Reviewer
"I’m so grateful for this tool. It streamlines my day to day as a claims supplementer. It's a game changer for saving time and efficiency."
Kerby Liazard
Supplementer, Red Rock Estimating
"ClaimsFlow cut my data entry to almost nothing. I upload the adjuster's PDF, the ESX comes back, and I spend my time reviewing the scope instead of typing it. Easily worth the cost."
Peter Vance
Estimator, East End Designs
"This tool definitely stands above the rest. The last file I converted took less than 5 minutes to process. I couldn’t believe it. I couldn’t be more impressed with the platform."
William Ledbetter
Estimator, J&J Remodeling of GA
"I am thoroughly impressed with this tool. I had a total loss fire claim and the insurance company requested a line item estimate to pay some additional funds. With ClaimsFlow, I had a full estimate in less than 5 minutes. This is a great service."
Barry Gentry
Public Adjuster, Mission Property Loss Consultants
"This program is greatly needed and greatly increases efficiency."
John Chianese
Appraiser, Chianese & Associates
No more line-by-line
“ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way.”
Casey Warrington, Claims Manager, Rhoden Roofing
"ClaimsFlow's technology is a huge leap forward — cutting hours, or even days, from an estimator's workload. The process is smooth, fast, and accurate. Worlds above any other process to bring PDF estimates over to ESX."
Jaymes Batten
Project Director, ServiceMaster Restore
"ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way."
Casey Warrington
Claims Manager, Rhoden Roofing
"ClaimsFlow is a very helpful tool in the estimate writing process when the original ESX is not available. It has made a real difference in how many files I can process in a day."
Eric P
Senior Mitigation Reviewer
"Amazing tool, signed up immediately after seeing it in action."
Brian Cole
Trainer, First Onsite Property Restoration
"ClaimsFlow has been a sanity saver. I'm saving 95% of the time it would have taken to copy estimates line by line. It's mind-numbing work — now I can tell someone they don't need to spend the next 3 to 6 hours on data entry."
Amanda Titus
Chief Estimator, BluSky Restoration
“The speed and accuracy of ClaimsFlow's PDF to ESX is a game changer! Even large estimates with 1K+ line items convert in minutes. The conversion report is also so helpful. This is a tool we've needed for too long in this industry!”
Brian Johnson
Estimator, John-Grace Restoration
"ClaimsFlow speeds up every single job. Over months and years, that's a crazy amount of time saved. It helps us grow."
Luke Compton
Claims Lead, DEC Fire & Water Restoration
"Great product with very impressive conversion accuracy & turn around times. It's a huge time saver!"
Daryl Redmond
Mitigation Reviewer
"I’m so grateful for this tool. It streamlines my day to day as a claims supplementer. It's a game changer for saving time and efficiency."
Kerby Liazard
Supplementer, Red Rock Estimating
"ClaimsFlow cut my data entry to almost nothing. I upload the adjuster's PDF, the ESX comes back, and I spend my time reviewing the scope instead of typing it. Easily worth the cost."
Peter Vance
Estimator, East End Designs
"This tool definitely stands above the rest. The last file I converted took less than 5 minutes to process. I couldn’t believe it. I couldn’t be more impressed with the platform."
William Ledbetter
Estimator, J&J Remodeling of GA
"I am thoroughly impressed with this tool. I had a total loss fire claim and the insurance company requested a line item estimate to pay some additional funds. With ClaimsFlow, I had a full estimate in less than 5 minutes. This is a great service."
Barry Gentry
Public Adjuster, Mission Property Loss Consultants
"This program is greatly needed and greatly increases efficiency."
John Chianese
Appraiser, Chianese & Associates
"I am thoroughly impressed with this tool. I had a total loss fire claim and the insurance company requested a line item estimate to pay some additional funds. With ClaimsFlow, I had a full estimate in less than 5 minutes. This is a great service."
Barry Gentry
Public Adjuster, Mission Property Loss Consultants
No more line-by-line
“ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way.”
Casey Warrington, Claims Manager, Rhoden Roofing
"ClaimsFlow's technology is a huge leap forward — cutting hours, or even days, from an estimator's workload. The process is smooth, fast, and accurate. Worlds above any other process to bring PDF estimates over to ESX."
Jaymes Batten
Project Director, ServiceMaster Restore
"ClaimsFlow is such a fantastic tool for our team! We simply drag and drop the file, and in minutes the estimate is recreated in Xactimate. It has saved us countless hours of manual work. We honestly can't imagine going back to the old way."
Casey Warrington
Claims Manager, Rhoden Roofing
"ClaimsFlow is a very helpful tool in the estimate writing process when the original ESX is not available. It has made a real difference in how many files I can process in a day."
Eric P
Senior Mitigation Reviewer
"Amazing tool, signed up immediately after seeing it in action."
Brian Cole
Trainer, First Onsite Property Restoration
"ClaimsFlow has been a sanity saver. I'm saving 95% of the time it would have taken to copy estimates line by line. It's mind-numbing work — now I can tell someone they don't need to spend the next 3 to 6 hours on data entry."
Amanda Titus
Chief Estimator, BluSky Restoration
“The speed and accuracy of ClaimsFlow's PDF to ESX is a game changer! Even large estimates with 1K+ line items convert in minutes. The conversion report is also so helpful. This is a tool we've needed for too long in this industry!”
Brian Johnson
Estimator, John-Grace Restoration
"ClaimsFlow speeds up every single job. Over months and years, that's a crazy amount of time saved. It helps us grow."
Luke Compton
Claims Lead, DEC Fire & Water Restoration
"Great product with very impressive conversion accuracy & turn around times. It's a huge time saver!"
Daryl Redmond
Mitigation Reviewer
"I’m so grateful for this tool. It streamlines my day to day as a claims supplementer. It's a game changer for saving time and efficiency."
Kerby Liazard
Supplementer, Red Rock Estimating
"ClaimsFlow cut my data entry to almost nothing. I upload the adjuster's PDF, the ESX comes back, and I spend my time reviewing the scope instead of typing it. Easily worth the cost."
Peter Vance
Estimator, East End Designs
"This tool definitely stands above the rest. The last file I converted took less than 5 minutes to process. I couldn’t believe it. I couldn’t be more impressed with the platform."
William Ledbetter
Estimator, J&J Remodeling of GA
"I am thoroughly impressed with this tool. I had a total loss fire claim and the insurance company requested a line item estimate to pay some additional funds. With ClaimsFlow, I had a full estimate in less than 5 minutes. This is a great service."
Barry Gentry
Public Adjuster, Mission Property Loss Consultants
"This program is greatly needed and greatly increases efficiency."
John Chianese
Appraiser, Chianese & Associates
"I am thoroughly impressed with this tool. I had a total loss fire claim and the insurance company requested a line item estimate to pay some additional funds. With ClaimsFlow, I had a full estimate in less than 5 minutes. This is a great service."
Barry Gentry
Public Adjuster, Mission Property Loss Consultants
Streamlining claims workflows with powerful automation tools.
©
2026
ClaimsFlow. All rights reserved.
Streamlining claims workflows with powerful automation tools.
©
2026
ClaimsFlow. All rights reserved.